When you share your Calendly scheduling link, people can see your availability on your booking page and choose a time that works for them. No missed messages or double bookings, just easy meeting scheduling.
In this guide, we’ll walk through all of the ways you can share your availability with clients, customers, candidates, teammates, and anyone else you want to meet with.
New to Calendly? Check out our getting started guide.
First, set up your availability in Calendly
Before you share your link, you’ll want to set up your meeting availability in Calendly. Here’s what that looks like at a high level:
- Connect your calendar: Calendly syncs with Google, Outlook, and Exchange calendars to check your real-time availability and prevent double-booking. (No one can see the details of your whole calendar — Calendly only shows the times you’re available.)
- Set your working hours: Define the days and times you’re open for meetings. For example, you might generally be open to meet from 9 a.m. to 4:30 p.m. (unless your connected calendar shows you as busy). You can also add blocks of unavailability to your schedule, like a set lunch break.
- Customize availability for different meeting types: Further tailor your availability with preferences like buffers, limits, and booking rules in Event Types (which are meeting templates) so you only get scheduled when you want to be, ensuring you have time for focus work and other priorities.
Learn more about all of the ways to customize your availability.
7 easy ways to share your availability
Once you set up your availability, you’re ready to start sharing! Calendly gives you many different options to share your availability, so you can choose what works for you and your business. Whether you’re scheduling over email, working on the go, or embedding your booking page on your website, sharing is quick and easy.
1. Copy and paste your booking link
The simplest way to share availability? Copy your booking link from your Calendly web app, mobile app, or browser extension and paste it wherever you’re connecting with someone. You can even add your booking link to your email signature or social media profiles so people can proactively find a meeting time.
You have two link options:
- Share the booking page for a specific meeting type, like a 30-minute intro call or 45-minute client check-in.
- Share a landing page with all of your meeting types and let customers choose which one they’d like to book.
Add hand-picked times to an email
If you often schedule through email, use Calendly to add your calendar availability directly to your message. Pick the time slots you want to offer, then copy and paste those into the body of your email for meeting invitees to choose from.
Recipients will see the time options as clickable buttons, making it easy for them to schedule with you in just a few clicks. An easy scheduling experience makes a great impression on prospects and new clients!
