What is automated scheduling?

Automated scheduling is the process of using software to manage and book appointments without the need for manual input. It automatically handles tasks like checking calendar availability, sending invitations, and sending reminders. Automated scheduling eliminates the back-and-forth emails often involved in setting up meetings, which saves time and reduces errors.

What is online scheduling software used for?

Online scheduling software is used to simplify the process of booking appointments and meetings. It allows invitees to view availability, select a meeting time, and receive automatic confirmations — all from a centralized platform. Businesses use it to meet with prospects, manage clients and customer needs, interview candidates, and more, making it easy to organize schedules across vendors, clients, teams, and time zones.

Why use a scheduling tool?

A scheduling tool is essential for anyone who regularly books meetings or appointments to do their job. It simplifies the scheduling process by automating time-consuming tasks like coordinating availability, sending reminders, and managing cancellations. By using a scheduling tool, you can reduce scheduling conflicts, improve time management, and ensure that your calendar stays organized.

Unlike others in the online scheduling software space, Calendly was created to solve scheduling. By automating the scheduling process and integrating with the tools organizations use every day, Calendly frees up users’ time to focus on what matters most — whether that's closing deals, nurturing leads, delivering excellent customer service, or hiring top talent.

How does using scheduling software help my business?

Using scheduling software helps your business streamline operations, improve the customer experience, increase team meeting efficiency, and boost revenue. It reduces the time spent on administrative tasks, ensures meetings are scheduled quickly and accurately, prevents no-shows with automated reminders, and much more. More productive meetings and better relationships ultimately boost your business’s bottom line.

Individuals

Your meetings, minus the busywork.

When you manage your own schedule, every minute counts. Calendly makes it easy to book client meetings, capture what matters, follow up, and keep your business moving.

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Scheduling

Smarter scheduling for every scenario.

Make it easy for anyone to meet with you

Share your personalized booking link in emails, messages, or on your business website. New and existing clients simply choose a time that works for them and everyone skips the back-and-forth.

Keep your schedule on your terms

Connect your calendars, set your availability preferences, and choose when and how you want to meet. You stay in control of your day, avoid double bookings, and invitees only see times that work for you.

Reduce no-shows and start meetings on time

Send timely reminders before meetings and personalized follow-ups afterward with automated email and text messages. Customized automations trigger based on your meeting needs.

Why Calendly

What sets us apart

Simple by design with intuitive scheduling, notetaking, and meeting tools that you can easily use, without adding complexity.

Automate the busywork with built-in automations and AI workflows that take manual tasks off your plate.

Fully connected context with contact details, scheduling history, and meeting recaps organized in Calendly.

Works how you work with a mobile app, browser extensions, and 150+ integrations to connect to your tools and workflows.

There’s more to meetings than finding a time.

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Callie

Beta

Get an AI assistant for the busywork

Callie is your AI assistant for the work before and after meetings. Want to schedule a client meeting? Just add Callie to an email thread. Need to remember a past meeting detail? Ask Callie in Calendly.

Notetaker

New

Capture meeting takeaways

Stay present during meetings and skip the notetaking. After every meeting, you get a recap with a summary and clear next steps, so you can follow up faster.

Payments

Get paid on time, every time

Grow your business with built-in payment tools that work the way you do. Collect payments when clients book, sell meeting packages, or send custom payment links and invoices, all through Calendly.

Contacts

Build relationships, one meeting at a time

Keep client details, meeting history, and next steps in one place. Calendly automatically keeps contacts up to date, so you can stay organized without messy spreadsheets or a complex CRM.

Customer stories

Discover how businesses grow with Calendly

Less time spent on scheduling and invoicing

70%

Hours saved annually from scheduling automation

250+

Increase in discovery calls after switching to Calendly

50%

AI meeting management

Built for people whose work runs on meetings

Meetings move you forward, but the work around them can slow you down. Calendly handles the tasks before, during, and after meetings, so you have more space for what matters.