Simplified group scheduling for all your meetings

Bring teammates, prospects, customers, or candidates together faster with Calendly’s group scheduling solutions.

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Group scheduling app

Why Calendly?

Take the stress out of scheduling for your team by coordinating meetings with internal members, external stakeholders, or both. Bring the right people together to achieve your business goals.

Team availability

By sharing a scheduling link that accounts for all your teammates' availability in real time, or sending meeting polls for external participants to vote on preferred times, you can create a group meeting scheduler for any situation.

Simplify group scheduling

Powerful features for group scheduling

With Calendly's team scheduling features, you can streamline coordination, automate meeting logistics, and ensure every team member stays in sync.

See all scheduling features

Coordinate meetings with multiple team members and outside parties (e.g., customers, recruits) without checking everyone's calendar. Calendly’s Collective meetings identify available time slots and creates an availability calendar for your team.

Round Robin scheduling

When speed is paramount, Round Robin scheduling gets your prospect or customer to the first available expert. You can cycle the meeting requests based on next availability, equal distribution, or other priorities you set.

Meeting templates

For larger teams, Managed Events allow administrators to create and manage meeting and workflow templates for more meeting consistency and success. These templates ensure your requirements — such as clear descriptions of the meeting for attendees, or automatic reminders to reduce no-shows — are met for every meeting.

Connect your tools

Integrations for group scheduling

Calendly integrates with the tools you use every day, making meeting automation fit seamlessly into your processes, not the other way around.

Calendars

Syncing with Google Calendar, Outlook, and Office 365 keeps schedules updated in real-time, ensuring accurate availability.

Video conferencing

Never forget to add a video-meeting link again with automatic link generation and sharing for Zoom, Microsoft Teams, and Google Meet.

Email

Connect your Gmail, Outlook, or other email provider to add your scheduling link or clickable times right in your emails.

Google suite

Get your job done faster by connecting Calendly to Google Calendar, Meet, Analytics, and more.

Microsoft suite

Make your day easier with Calendly integrations for Microsoft Teams, Outlook, Azure SSO, and more.

Specific business functions

Team benefits from group scheduling solutions

Calendly offers benefits for every department in your organization, ensuring everyone from sales to customer success to recruiting gets the most out of their scheduling tool.

Enterprises

Large businesses use Calendly’s Admin-Managed Events to centralize scheduling control, ensuring successful and secure processes across departments. Built-in analytics provide valuable data for improving team scheduling at scale.

Sales

Sales teams benefit from Calendly’s multi-person scheduling for cross-functional meetings with prospects, ensuring the right team members are available for each sales pitch. Routing sends leads to the appropriate salesperson, speeding up response times and boosting conversions.

Marketing

Marketing teams can coordinate events and campaigns by using Calendly to schedule project kickoffs and external meetings with vendors or customers. With Booking Pages, Meeting Polls, and Routing, you can hand off leads to sales without the overwhelming administrative tasks.

Customer success

Customer Success teams love creating Team Pages for meetings offered on a regular basis (like onboarding or account reviews), so customers can select the meeting that fits their needs. And by adding custom questions to better understand the customer’s needs, they can automatically route customers to the correct resource.

Recruiting

Recruiting teams accelerate their hiring process with instant scheduling on LinkedIn or anywhere else online, via the Calendly extension. Automating communications before and after interviews makes the candidate experience even more seamless, by sharing hiring resources or additional information, and thanking them for their time.