Teams & groups
15 articles
Groups overview
Admins use Calendly groups to organize users by team or location, delegate group admins, manage members, and track or export group meeting and activity reports
How to create or delete a group
Learn how admins create and delete Calendly groups, add members, and assign roles, with step by step instructions and deletion caveats such as irreversibility, permission limits, and removal of Managed Events
How to manage availability for your users
Learn how to manage user availability for personal and shared events in Calendly. Admins and users with editing permissions can customize schedules, set date-specific hours, and streamline availability for teams effectively.
How to manage group members
Learn effective ways to manage group members, including adding or removing members, changing roles, and exporting group data. This guide helps owners and admins navigate users and groups, ensuring seamless organization management.
How to manage shared Event Type creation
Owners and admins control who can create shared Event Types. Admins can still create Collective and Round Robin events by setting up a team.
How to manage shared Event Types
Learn how to effectively manage shared Event Types by updating hosts, scheduling meetings, and sharing links with invitees. Discover permissions for editing meetings, adding or removing hosts, and how to receive notifications for changes.
How to schedule with multiple groups of hosts
Learn how to efficiently schedule events with multiple hosts using Calendly's advanced Collective and Round Robin event types, ensuring both required and rotating hosts are seamlessly integrated for better coordination and flexibility.
How to set up a shared Collective event type
Learn how to set up a Shared Collective Event in Calendly, enabling co-hosting without admin help. Discover steps to invite multiple hosts, manage availability, and customize event settings, ensuring seamless scheduling for collaborative meetings.
How to set up a shared Round Robin event type
Learn to create a shared Round Robin event type in Calendly, allowing multiple hosts to book invitees automatically. Discover step-by-step instructions for setting up the event and managing host preferences without needing admin support.
How to set up a team Collective event type
Learn how to set up a Collective event type for your team, allowing invitees to book meetings with multiple hosts at once. Discover steps for creating events, managing host availability, and customizing settings for streamlined scheduling.
How to set up a team page
Learn to set up a team page on Calendly for effective collaboration. Invite users, manage permissions, customize settings, and connect calendars to streamline event scheduling. Access team management features to enhance your team's productivity.
Multi-person scheduling options for your organization
Discover how to optimize team scheduling with Calendly's multi-person event types, including Round Robin, Collective, and Group. Learn when to use each type, manage events collaboratively, and streamline scheduling across your organization.
Here’s an overview of multi-person scheduling options in Calendly:
- Round Robin — Rotate meetings among multiple hosts based on availability. You can balance workload or connect invitees with the next available person. (Available on Teams and Enterprise plans.)
- Collective — Show only times when all selected hosts are free. When an invitee books, everyone is added to the event. Good for meetings that need multiple hosts at once. (Available on Standard, Teams, and Enterprise plans.
- Group — Let one host meet with many invitees in the same time slot, ideal for webinars, info sessions, or workshops. (Available on Standard, Teams, and Enterprise plans.)
Shared vs. Team event types:
* Shared event types are quick and flexible and can be created by hosts (unless restricted).
* Team event types are structured, managed by admins or team managers, and show up on team landing pages with custom links.Was this helpful?Shared Event Types overview
Shared Event Types on paid Calendly plans simplify scheduling by allowing teams to co-host meetings without admin setup. Options include Collective for all hosts available or Round Robin for automatic booking with the next available host, enhancin...
What's the difference between an Organization, a Team Page, and a Group?
Describes how Calendly's Organization (company-wide admin and billing), Team Pages (public scheduling landing pages that show team availability), and Groups (internal user collections for management and reporting) work together.
Using Calendly with a team
Set up teammates in Calendly, use Managed and Round Robin events to standardize and distribute meetings, and secure access with SAML SSO and SCIM to streamline and control team scheduling.